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What Is QuickBooks Time Used For: Features, Reviews & Alternatives

Employee time tracking software.

Editorially updated Oct 25, 2025

The overview

What QuickBooks Time is for

QuickBooks Time provides a browser-first interface for businesses to manage employee work hours, facilitating accurate payroll processing, client invoicing, and job costing. It serves as the primary web portal for employees to clock in/out and for administrators to review, edit, and approve timesheets, ensuring compliance and financial accuracy within the Intuit ecosystem.

Key features

1Core Capabilitie

Web-based Time Clock Interface
Timesheet Review and Approval Grid
Payroll Report Generation

2Specialized Workflow

Job Code and Project Assignment Panel
GPS Location Tracking Toggle
QuickBooks Payroll Integration Link

Who it helps

Useful ways to use QuickBooks Time

Job Costing and Client Billing Accuracy

Project managers utilize the web interface to assign specific job codes or client projects to employee time entries. This ensures accurate allocation of labor costs to projects, facilitating precise client invoicing and profitability analysis directly from the browser

Streamlined Payroll Processing

Payroll administrators access the web portal to review, verify, and approve employee timesheets. They generate detailed payroll reports, ensuring all hours, breaks, and overtime are correctly accounted for before exporting data directly to QuickBooks Payroll for efficient processing

Employee Time Management and Compliance

Small business owners leverage the browser-based system to monitor employee attendance, manage time-off requests, and ensure compliance with labor laws. The platform provides a centralized view of all employee hours, simplifying oversight without requiring complex software installation

A practical path

How to use QuickBooks Time

Initiate Daily Time Tracking

An employee navigates to the web portal (e.g., qbo.intuit.com/time), logs in with their credentials, and clicks the 'Clock In' button on the dashboard. They may select a specific job or project if prompted

External signals

Reviews & reputation

AI aggregated

2.8/ 5

Aggregated review score

Users frequently praise its seamless integration with QuickBooks Payroll and its intuitive web interface for both employees and administrators. Some feedback points to occasional mobile app sync issues or a desire for more granular reporting customization.

G2 LarryLudwig Product Review SmartCustomer Trustpilot

Quick answers

Frequently asked questions

1How does QuickBooks Time integrate with other Intuit products, specifically QuickBooks Online?⌄

QuickBooks Time is designed for deep integration with QuickBooks Online. Once connected, approved time entries can be directly synced to QuickBooks Online for payroll processing, invoicing, and job costing, eliminating manual data entry between systems.

2Can employees track time from devices other than a desktop browser?⌄

Yes, while the primary administration and reporting are browser-first, employees can also track time using dedicated mobile apps for iOS and Android, or via a physical time clock kiosk. All data syncs back to the central web platform.

3What security measures are in place to protect sensitive employee time data?⌄

QuickBooks Time employs industry-standard security protocols, including data encryption in transit and at rest, secure data centers, and regular security audits. Access controls are role-based, ensuring only authorized personnel can view or modify sensitive information.

4Is there a way to track time against specific projects or clients for billing purposes?⌄

Absolutely. Administrators can set up custom job codes, projects, or client names within the web interface. Employees can then select these categories when clocking in or adding manual time entries, allowing for precise allocation of hours for client invoicing and project profitability analysis.

5What are the pricing tiers for QuickBooks Time, and how is it billed?⌄

QuickBooks Time typically offers a base fee plus a per-user monthly fee, with different tiers potentially offering advanced features like geofencing or project tracking. Billing is usually monthly or annually, and details are available on the official QuickBooks Time website's pricing page.

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